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import sqlite3
import json
import uuid
import datetime
import logging
import re
# Setup logging
logging.basicConfig(level=logging.INFO, format='%(asctime)s - %(levelname)s - %(message)s')
# Attempt to import transformers
try:
from transformers import AutoModelForCausalLM, AutoTokenizer
TRANSFORMERS_AVAILABLE = True
except ImportError:
logging.warning("Transformers library not found. Using fallback parser.")
TRANSFORMERS_AVAILABLE = False
AutoModelForCausalLM = None
AutoTokenizer = None
# Initialize AI model (distilbert as placeholder; replace with fine-tuned model or Mistral-7B)
model_name = "distilbert-base-uncased" # Lightweight model for demo
if TRANSFORMERS_AVAILABLE:
try:
tokenizer = AutoTokenizer.from_pretrained(model_name)
model = AutoModelForCausalLM.from_pretrained(model_name)
logging.info(f"Loaded model: {model_name}")
except Exception as e:
logging.error(f"Failed to load model {model_name}: {e}")
tokenizer = None
model = None
else:
tokenizer = None
model = None
# Database setup
conn = sqlite3.connect("erp.db")
cursor = conn.cursor()
# Create tables
cursor.execute("""
CREATE TABLE IF NOT EXISTS chart_of_accounts (
account_id TEXT PRIMARY KEY,
account_name TEXT NOT NULL,
account_type TEXT NOT NULL,
parent_id TEXT,
allow_budgeting BOOLEAN,
allow_posting BOOLEAN,
FOREIGN KEY (parent_id) REFERENCES chart_of_accounts(account_id)
)
""")
cursor.execute("""
CREATE TABLE IF NOT EXISTS journal_entries (
entry_id TEXT PRIMARY KEY,
date TEXT NOT NULL,
debit_account_id TEXT NOT NULL,
credit_account_id TEXT NOT NULL,
amount REAL NOT NULL,
description TEXT,
FOREIGN KEY (debit_account_id) REFERENCES chart_of_accounts(account_id),
FOREIGN KEY (credit_account_id) REFERENCES chart_of_accounts(account_id)
)
""")
conn.commit()
# Debit/Credit rules
ACCOUNT_RULES = {
"Asset": {"increase": "Debit", "decrease": "Credit"},
"Liability": {"increase": "Credit", "decrease": "Debit"},
"Equity": {"increase": "Credit", "decrease": "Debit"},
"Revenue": {"increase": "Credit", "decrease": "Debit"},
"Expense": {"increase": "Debit", "decrease": "Credit"}
}
# Initialize chart of accounts
def initialize_chart_of_accounts():
accounts = [
("1", "Assets", "Asset", None, True, False),
("1.1", "Fixed Assets", "Asset", "1", True, False),
("1.1.1", "Plant", "Asset", "1.1", True, True),
("1.1.2", "Machinery", "Asset", "1.1", True, True),
("1.1.3", "Building", "Asset", "1.1", True, True),
("1.2", "Current Assets", "Asset", "1", True, False),
("1.2.1", "Cash", "Asset", "1.2", True, True),
("1.2.2", "Laptop", "Asset", "1.2", True, True),
("1.2.3", "Inventory", "Asset", "1.2", True, True),
("1.2.4", "Accounts Receivable", "Asset", "1.2", True, True),
("2", "Liabilities", "Liability", None, True, False),
("2.1", "Accounts Payable", "Liability", "2", True, True),
("2.2", "Loan Payable", "Liability", "2", True, True),
("3", "Equity", "Equity", None, True, False),
("3.1", "Owner's Equity", "Equity", "3", True, True),
("3.2", "Drawings", "Equity", "3", True, True),
("4", "Revenue", "Revenue", None, True, False),
("4.1", "Sales Revenue", "Revenue", "4", True, True),
("5", "Expenses", "Expense", None, True, False),
("5.1", "Rent Expense", "Expense", "5", True, True),
("5.2", "Salary Expense", "Expense", "5", True, True),
("5.3", "Office Supplies", "Expense", "5", True, True)
]
cursor.executemany("""
INSERT OR REPLACE INTO chart_of_accounts
(account_id, account_name, account_type, parent_id, allow_budgeting, allow_posting)
VALUES (?, ?, ?, ?, ?, ?)
""", accounts)
conn.commit()
logging.info("Chart of accounts initialized.")
# Enhanced fallback parser
def parse_prompt(prompt):
if model and tokenizer:
try:
input_text = f"""
Parse the following accounting prompt into a JSON object with:
- debit: {{account, type, amount}}
- credit: {{account, type, amount}}
- payment_method: 'cash', 'credit', or null
Prompt: {prompt}
"""
inputs = tokenizer(input_text, return_tensors="pt")
outputs = model.generate(**inputs, max_length=300)
response = tokenizer.decode(outputs[0], skip_special_tokens=True)
return json.loads(response)
except Exception as e:
logging.warning(f"Model parsing failed: {e}. Using fallback parser.")
# Fallback parser
prompt_lower = prompt.lower().strip()
amount = None
# Extract amount
match = re.search(r'\$[\d,.]+', prompt_lower)
if match:
try:
amount = float(match.group().replace('$', '').replace(',', ''))
except ValueError:
logging.error("Invalid amount format.")
return None
if not amount:
logging.error("No amount found in prompt.")
return None
# Map keywords to accounts and types
account_mappings = {
"laptop": ("Laptop", "Asset"),
"inventory": ("Inventory", "Asset"),
"machinery": ("Machinery", "Asset"),
"building": ("Building", "Asset"),
"plant": ("Plant", "Asset"),
"office supplies": ("Office Supplies", "Expense"),
"cash": ("Cash", "Asset"),
"receivable": ("Accounts Receivable", "Asset"),
"sold goods": ("Sales Revenue", "Revenue"),
"sales": ("Sales Revenue", "Revenue"),
"rent": ("Rent Expense", "Expense"),
"salary": ("Salary Expense", "Expense"),
"paid": ("Cash", "Asset"),
"bought": ("Laptop", "Asset"), # Default to Laptop; refine below
"purchased": ("Laptop", "Asset")
}
debit_account = None
debit_type = None
credit_account = None
credit_type = None
payment_method = None
# Determine debit account
for keyword, (account, acc_type) in account_mappings.items():
if keyword in prompt_lower:
if keyword in ["bought", "purchased"]:
# Check for specific asset/expense
for asset in ["laptop", "inventory", "machinery", "building", "plant", "office supplies"]:
if asset in prompt_lower:
debit_account, debit_type = account_mappings[asset]
break
if not debit_account:
debit_account, debit_type = account, acc_type
elif keyword in ["rent", "salary", "office supplies"]:
debit_account, debit_type = account, acc_type
elif keyword in ["sold goods", "sales"]:
debit_account, debit_type = "Accounts Receivable", "Asset"
credit_account, credit_type = account, acc_type
break
# Determine credit account and payment method
if "cash" in prompt_lower:
credit_account, credit_type = "Cash", "Asset"
payment_method = "cash"
elif "credit" in prompt_lower:
credit_account, credit_type = "Accounts Payable", "Liability"
payment_method = "credit"
elif debit_account and not credit_account:
# Ambiguous payment method
return {"debit": {"account": debit_account, "type": debit_type, "amount": amount}, "credit": None, "payment_method": None}
if debit_account and credit_account:
return {
"debit": {"account": debit_account, "type": debit_type, "amount": amount},
"credit": {"account": credit_account, "type": credit_type, "amount": amount},
"payment_method": payment_method
}
logging.error("Prompt not recognized.")
return None
# Generate journal entry
def generate_journal_entry(prompt, follow_up_response=None):
parsed = parse_prompt(prompt)
if not parsed:
return "Unable to parse prompt. Please provide more details."
debit_account = parsed["debit"]["account"]
amount = parsed["debit"]["amount"]
payment_method = parsed.get("payment_method")
# Handle ambiguous payment method
if not payment_method and not follow_up_response:
return {"status": "clarify", "message": "Was this bought on cash or credit? (cash/credit)", "original_prompt": prompt}
# Determine credit account
credit_account = None
credit_type = None
if follow_up_response:
follow_up_lower = follow_up_response.lower()
if follow_up_lower == "cash":
credit_account, credit_type = "Cash", "Asset"
elif follow_up_lower == "credit":
credit_account, credit_type = "Accounts Payable", "Liability"
else:
return "Invalid response. Please specify 'cash' or 'credit'."
elif payment_method == "cash":
credit_account, credit_type = parsed["credit"]["account"], parsed["credit"]["type"]
elif payment_method == "credit":
credit_account, credit_type = "Accounts Payable", "Liability"
else:
return "Invalid payment method specified."
# Validate accounts
cursor.execute("SELECT account_id, account_type, allow_posting FROM chart_of_accounts WHERE account_name = ?", (debit_account,))
debit_result = cursor.fetchone()
cursor.execute("SELECT account_id, account_type, allow_posting FROM chart_of_accounts WHERE account_name = ?", (credit_account,))
credit_result = cursor.fetchone()
if not debit_result or not credit_result:
return "One or both accounts not found in chart of accounts."
if not debit_result[2] or not credit_result[2]:
return "Posting not allowed for one or both accounts."
# Validate account types
if debit_result[1] != parsed["debit"]["type"] or credit_result[1] != credit_type:
return "Account type mismatch."
# Create journal entry
entry_id = str(uuid.uuid4())
date = datetime.datetime.now().isoformat()
cursor.execute("""
INSERT INTO journal_entries (entry_id, date, debit_account_id, credit_account_id, amount, description)
VALUES (?, ?, ?, ?, ?, ?)
""", (entry_id, date, debit_result[0], credit_result[0], amount, prompt))
conn.commit()
logging.info(f"Journal entry created: Debit {debit_account} ${amount}, Credit {credit_account} ${amount}")
return f"Journal Entry Created: Debit {debit_account} ${amount}, Credit {credit_account} ${amount}"
# Generate T-account
def generate_t_account(account_name):
cursor.execute("SELECT account_id FROM chart_of_accounts WHERE account_name = ?", (account_name,))
account_id = cursor.fetchone()
if not account_id:
logging.error(f"Account {account_name} not found.")
return "Account not found."
account_id = account_id[0]
try:
cursor.execute("""
SELECT date, amount, description, 'Debit' as type FROM journal_entries WHERE debit_account_id = ?
UNION
SELECT date, amount, description, 'Credit' as type FROM journal_entries WHERE credit_account_id = ?
ORDER BY date
""", (account_id, account_id))
entries = cursor.fetchall()
logging.info(f"Retrieved {len(entries)} entries for T-account: {account_name}")
except sqlite3.Error as e:
logging.error(f"SQL error in generate_t_account: {e}")
return "Error retrieving T-account data."
t_account = f"T-Account for {account_name}\n{'='*50}\n{'Debit':<20} | {'Credit':<20} | Description\n{'-'*50}\n"
debit_total = 0
credit_total = 0
for date, amount, desc, entry_type in entries:
if entry_type == "Debit":
t_account += f"${amount:<19} | {'':<20} | {desc}\n"
debit_total += amount
else:
t_account += f"{'':<20} | ${amount:<19} | {desc}\n"
credit_total += amount
t_account += f"{'-'*50}\nTotal Debit: ${debit_total:<10} | Total Credit: ${credit_total}\n"
return t_account
# Main CLI loop
def main():
initialize_chart_of_accounts()
print("AI ERP System: Enter accounting prompts or 't-account <account_name>' to view T-accounts. Type 'exit' to quit.")
pending_prompt = None
while True:
try:
prompt = input("> ").strip()
if prompt.lower() == "exit":
break
if prompt.lower().startswith("t-account "):
account_name = prompt[10:].strip()
if account_name:
print(generate_t_account(account_name))
else:
print("Please specify an account name.")
continue
# Handle follow-up response
if pending_prompt:
result = generate_journal_entry(pending_prompt, prompt)
pending_prompt = None
else:
result = generate_journal_entry(prompt)
if isinstance(result, dict) and result["status"] == "clarify":
print(result["message"])
pending_prompt = result["original_prompt"]
else:
print(result)
except KeyboardInterrupt:
print("\nExiting...")
break
except Exception as e:
logging.error(f"Error processing prompt: {e}")
print("An error occurred. Please try again.")
conn.close()
if __name__ == "__main__":
main() |