import sqlite3 import json import uuid import datetime import logging import re # Setup logging logging.basicConfig(level=logging.INFO, format='%(asctime)s - %(levelname)s - %(message)s') # Attempt to import transformers try: from transformers import AutoModelForCausalLM, AutoTokenizer TRANSFORMERS_AVAILABLE = True except ImportError: logging.warning("Transformers library not found. Using fallback parser.") TRANSFORMERS_AVAILABLE = False AutoModelForCausalLM = None AutoTokenizer = None # Initialize AI model (distilbert as placeholder; replace with fine-tuned model or Mistral-7B) model_name = "distilbert-base-uncased" # Lightweight model for demo if TRANSFORMERS_AVAILABLE: try: tokenizer = AutoTokenizer.from_pretrained(model_name) model = AutoModelForCausalLM.from_pretrained(model_name) logging.info(f"Loaded model: {model_name}") except Exception as e: logging.error(f"Failed to load model {model_name}: {e}") tokenizer = None model = None else: tokenizer = None model = None # Database setup conn = sqlite3.connect("erp.db") cursor = conn.cursor() # Create tables cursor.execute(""" CREATE TABLE IF NOT EXISTS chart_of_accounts ( account_id TEXT PRIMARY KEY, account_name TEXT NOT NULL, account_type TEXT NOT NULL, parent_id TEXT, allow_budgeting BOOLEAN, allow_posting BOOLEAN, FOREIGN KEY (parent_id) REFERENCES chart_of_accounts(account_id) ) """) cursor.execute(""" CREATE TABLE IF NOT EXISTS journal_entries ( entry_id TEXT PRIMARY KEY, date TEXT NOT NULL, debit_account_id TEXT NOT NULL, credit_account_id TEXT NOT NULL, amount REAL NOT NULL, description TEXT, FOREIGN KEY (debit_account_id) REFERENCES chart_of_accounts(account_id), FOREIGN KEY (credit_account_id) REFERENCES chart_of_accounts(account_id) ) """) conn.commit() # Debit/Credit rules ACCOUNT_RULES = { "Asset": {"increase": "Debit", "decrease": "Credit"}, "Liability": {"increase": "Credit", "decrease": "Debit"}, "Equity": {"increase": "Credit", "decrease": "Debit"}, "Revenue": {"increase": "Credit", "decrease": "Debit"}, "Expense": {"increase": "Debit", "decrease": "Credit"} } # Initialize chart of accounts def initialize_chart_of_accounts(): accounts = [ ("1", "Assets", "Asset", None, True, False), ("1.1", "Fixed Assets", "Asset", "1", True, False), ("1.1.1", "Plant", "Asset", "1.1", True, True), ("1.1.2", "Machinery", "Asset", "1.1", True, True), ("1.1.3", "Building", "Asset", "1.1", True, True), ("1.2", "Current Assets", "Asset", "1", True, False), ("1.2.1", "Cash", "Asset", "1.2", True, True), ("1.2.2", "Laptop", "Asset", "1.2", True, True), ("1.2.3", "Inventory", "Asset", "1.2", True, True), ("1.2.4", "Accounts Receivable", "Asset", "1.2", True, True), ("2", "Liabilities", "Liability", None, True, False), ("2.1", "Accounts Payable", "Liability", "2", True, True), ("2.2", "Loan Payable", "Liability", "2", True, True), ("3", "Equity", "Equity", None, True, False), ("3.1", "Owner's Equity", "Equity", "3", True, True), ("3.2", "Drawings", "Equity", "3", True, True), ("4", "Revenue", "Revenue", None, True, False), ("4.1", "Sales Revenue", "Revenue", "4", True, True), ("5", "Expenses", "Expense", None, True, False), ("5.1", "Rent Expense", "Expense", "5", True, True), ("5.2", "Salary Expense", "Expense", "5", True, True), ("5.3", "Office Supplies", "Expense", "5", True, True) ] cursor.executemany(""" INSERT OR REPLACE INTO chart_of_accounts (account_id, account_name, account_type, parent_id, allow_budgeting, allow_posting) VALUES (?, ?, ?, ?, ?, ?) """, accounts) conn.commit() logging.info("Chart of accounts initialized.") # Enhanced fallback parser def parse_prompt(prompt): if model and tokenizer: try: input_text = f""" Parse the following accounting prompt into a JSON object with: - debit: {{account, type, amount}} - credit: {{account, type, amount}} - payment_method: 'cash', 'credit', or null Prompt: {prompt} """ inputs = tokenizer(input_text, return_tensors="pt") outputs = model.generate(**inputs, max_length=300) response = tokenizer.decode(outputs[0], skip_special_tokens=True) return json.loads(response) except Exception as e: logging.warning(f"Model parsing failed: {e}. Using fallback parser.") # Fallback parser prompt_lower = prompt.lower().strip() amount = None # Extract amount match = re.search(r'\$[\d,.]+', prompt_lower) if match: try: amount = float(match.group().replace('$', '').replace(',', '')) except ValueError: logging.error("Invalid amount format.") return None if not amount: logging.error("No amount found in prompt.") return None # Map keywords to accounts and types account_mappings = { "laptop": ("Laptop", "Asset"), "inventory": ("Inventory", "Asset"), "machinery": ("Machinery", "Asset"), "building": ("Building", "Asset"), "plant": ("Plant", "Asset"), "office supplies": ("Office Supplies", "Expense"), "cash": ("Cash", "Asset"), "receivable": ("Accounts Receivable", "Asset"), "sold goods": ("Sales Revenue", "Revenue"), "sales": ("Sales Revenue", "Revenue"), "rent": ("Rent Expense", "Expense"), "salary": ("Salary Expense", "Expense"), "paid": ("Cash", "Asset"), "bought": ("Laptop", "Asset"), # Default to Laptop; refine below "purchased": ("Laptop", "Asset") } debit_account = None debit_type = None credit_account = None credit_type = None payment_method = None # Determine debit account for keyword, (account, acc_type) in account_mappings.items(): if keyword in prompt_lower: if keyword in ["bought", "purchased"]: # Check for specific asset/expense for asset in ["laptop", "inventory", "machinery", "building", "plant", "office supplies"]: if asset in prompt_lower: debit_account, debit_type = account_mappings[asset] break if not debit_account: debit_account, debit_type = account, acc_type elif keyword in ["rent", "salary", "office supplies"]: debit_account, debit_type = account, acc_type elif keyword in ["sold goods", "sales"]: debit_account, debit_type = "Accounts Receivable", "Asset" credit_account, credit_type = account, acc_type break # Determine credit account and payment method if "cash" in prompt_lower: credit_account, credit_type = "Cash", "Asset" payment_method = "cash" elif "credit" in prompt_lower: credit_account, credit_type = "Accounts Payable", "Liability" payment_method = "credit" elif debit_account and not credit_account: # Ambiguous payment method return {"debit": {"account": debit_account, "type": debit_type, "amount": amount}, "credit": None, "payment_method": None} if debit_account and credit_account: return { "debit": {"account": debit_account, "type": debit_type, "amount": amount}, "credit": {"account": credit_account, "type": credit_type, "amount": amount}, "payment_method": payment_method } logging.error("Prompt not recognized.") return None # Generate journal entry def generate_journal_entry(prompt, follow_up_response=None): parsed = parse_prompt(prompt) if not parsed: return "Unable to parse prompt. Please provide more details." debit_account = parsed["debit"]["account"] amount = parsed["debit"]["amount"] payment_method = parsed.get("payment_method") # Handle ambiguous payment method if not payment_method and not follow_up_response: return {"status": "clarify", "message": "Was this bought on cash or credit? (cash/credit)", "original_prompt": prompt} # Determine credit account credit_account = None credit_type = None if follow_up_response: follow_up_lower = follow_up_response.lower() if follow_up_lower == "cash": credit_account, credit_type = "Cash", "Asset" elif follow_up_lower == "credit": credit_account, credit_type = "Accounts Payable", "Liability" else: return "Invalid response. Please specify 'cash' or 'credit'." elif payment_method == "cash": credit_account, credit_type = parsed["credit"]["account"], parsed["credit"]["type"] elif payment_method == "credit": credit_account, credit_type = "Accounts Payable", "Liability" else: return "Invalid payment method specified." # Validate accounts cursor.execute("SELECT account_id, account_type, allow_posting FROM chart_of_accounts WHERE account_name = ?", (debit_account,)) debit_result = cursor.fetchone() cursor.execute("SELECT account_id, account_type, allow_posting FROM chart_of_accounts WHERE account_name = ?", (credit_account,)) credit_result = cursor.fetchone() if not debit_result or not credit_result: return "One or both accounts not found in chart of accounts." if not debit_result[2] or not credit_result[2]: return "Posting not allowed for one or both accounts." # Validate account types if debit_result[1] != parsed["debit"]["type"] or credit_result[1] != credit_type: return "Account type mismatch." # Create journal entry entry_id = str(uuid.uuid4()) date = datetime.datetime.now().isoformat() cursor.execute(""" INSERT INTO journal_entries (entry_id, date, debit_account_id, credit_account_id, amount, description) VALUES (?, ?, ?, ?, ?, ?) """, (entry_id, date, debit_result[0], credit_result[0], amount, prompt)) conn.commit() logging.info(f"Journal entry created: Debit {debit_account} ${amount}, Credit {credit_account} ${amount}") return f"Journal Entry Created: Debit {debit_account} ${amount}, Credit {credit_account} ${amount}" # Generate T-account def generate_t_account(account_name): cursor.execute("SELECT account_id FROM chart_of_accounts WHERE account_name = ?", (account_name,)) account_id = cursor.fetchone() if not account_id: logging.error(f"Account {account_name} not found.") return "Account not found." account_id = account_id[0] try: cursor.execute(""" SELECT date, amount, description, 'Debit' as type FROM journal_entries WHERE debit_account_id = ? UNION SELECT date, amount, description, 'Credit' as type FROM journal_entries WHERE credit_account_id = ? ORDER BY date """, (account_id, account_id)) entries = cursor.fetchall() logging.info(f"Retrieved {len(entries)} entries for T-account: {account_name}") except sqlite3.Error as e: logging.error(f"SQL error in generate_t_account: {e}") return "Error retrieving T-account data." t_account = f"T-Account for {account_name}\n{'='*50}\n{'Debit':<20} | {'Credit':<20} | Description\n{'-'*50}\n" debit_total = 0 credit_total = 0 for date, amount, desc, entry_type in entries: if entry_type == "Debit": t_account += f"${amount:<19} | {'':<20} | {desc}\n" debit_total += amount else: t_account += f"{'':<20} | ${amount:<19} | {desc}\n" credit_total += amount t_account += f"{'-'*50}\nTotal Debit: ${debit_total:<10} | Total Credit: ${credit_total}\n" return t_account # Main CLI loop def main(): initialize_chart_of_accounts() print("AI ERP System: Enter accounting prompts or 't-account ' to view T-accounts. Type 'exit' to quit.") pending_prompt = None while True: try: prompt = input("> ").strip() if prompt.lower() == "exit": break if prompt.lower().startswith("t-account "): account_name = prompt[10:].strip() if account_name: print(generate_t_account(account_name)) else: print("Please specify an account name.") continue # Handle follow-up response if pending_prompt: result = generate_journal_entry(pending_prompt, prompt) pending_prompt = None else: result = generate_journal_entry(prompt) if isinstance(result, dict) and result["status"] == "clarify": print(result["message"]) pending_prompt = result["original_prompt"] else: print(result) except KeyboardInterrupt: print("\nExiting...") break except Exception as e: logging.error(f"Error processing prompt: {e}") print("An error occurred. Please try again.") conn.close() if __name__ == "__main__": main()