implementation_timeline.md

Implementation Timeline and Milestones

Unity Fleet's "The Link" EV Charging Network Infrastructure Development

Overview

Unity Fleet will implement "The Link" EV Charging Network project over a 12-month period following the award of OE3 grant funding. The implementation plan is structured in five sequential phases with clear milestones to ensure efficient execution, quality control, and timely completion. This timeline allows for thorough planning, community engagement, and quality implementation while addressing potential challenges such as weather delays, supply chain issues, and permitting processes.

Implementation Timeline

Phase 1: Planning and Design (Months 1-2)

Month 1: Project Initiation and Site Planning

Week	Activities	Deliverables
Week 1	• Finalize project team and roles • Establish project management systems • Conduct kickoff meetings with stakeholders	• Project charter • Communication plan • Stakeholder register
Week 2	• Conduct detailed site assessments • Verify utility connections and capacity • Initiate permitting processes	• Site assessment reports • Utility verification documents • Permit applications
Week 3	• Develop preliminary site layouts • Identify site-specific requirements • Begin community advisory committee formation	• Preliminary site plans • Site requirement documents • Community outreach materials
Week 4	• Finalize site selections • Complete initial engineering assessments • Establish community advisory committees	• Final site selection report • Engineering assessment report • Advisory committee rosters

Month 2: Detailed Design and Procurement Planning

Week	Activities	Deliverables
Week 1	• Develop detailed engineering designs • Create architectural renderings • Finalize equipment specifications	• Engineering design documents • Architectural renderings • Equipment specification sheets
Week 2	• Complete electrical system designs • Develop solar and battery integration plans • Finalize site improvement details	• Electrical system plans • Renewable energy integration designs • Site improvement specifications
Week 3	• Develop procurement strategy • Identify qualified vendors and contractors • Prepare bid packages	• Procurement strategy document • Vendor qualification criteria • Bid package documents
Week 4	• Issue RFPs to vendors and contractors • Finalize permit applications • Complete Phase 1 review with advisory committees	• Issued RFPs • Completed permit applications • Phase 1 review documentation

Phase 1 Milestones:

1. ✓ All five site locations finalized and secured
2. ✓ Complete engineering and architectural designs approved
3. ✓ All necessary permit applications submitted
4. ✓ Community advisory committees established for each location
5. ✓ Vendor RFPs issued and procurement process initiated

Phase 2: Site Development (Months 3-5)

Month 3: Site Preparation and Initial Construction

Week	Activities	Deliverables
Week 1	• Review and select contractor bids • Finalize vendor contracts • Order long-lead equipment items	• Signed contractor agreements • Executed vendor contracts • Equipment purchase orders
Week 2	• Obtain construction permits • Mobilize construction teams • Begin site clearing and preparation	• Approved permits • Construction kickoff documentation • Site preparation photos
Week 3	• Complete site grading • Begin utility trenching • Prepare foundation areas	• Grading completion reports • Utility trenching documentation • Foundation preparation photos
Week 4	• Install underground conduit • Begin electrical service upgrades • Prepare concrete pad forms	• Conduit installation documentation • Electrical upgrade progress reports • Concrete form inspection reports

Month 4: Foundation and Infrastructure Development

Week	Activities	Deliverables
Week 1	• Pour concrete pads • Continue electrical infrastructure work • Begin protective structure construction	• Concrete pad completion reports • Electrical infrastructure progress reports • Structure construction documentation
Week 2	• Complete electrical service connections • Install mounting systems for solar • Continue protective structure construction	• Electrical connection certifications • Solar mounting system documentation • Structure progress reports
Week 3	• Install site lighting • Begin signage installation • Complete protective structures	• Lighting installation documentation • Signage progress photos • Completed structure reports
Week 4	• Complete site safety features • Finalize electrical infrastructure • Conduct infrastructure inspections	• Safety feature documentation • Electrical completion certificates • Inspection reports

Month 5: Final Site Development and Preparation for Equipment

Week	Activities	Deliverables
Week 1	• Install networking conduit and infrastructure • Complete solar mounting preparations • Begin community facility construction	• Network infrastructure documentation • Solar preparation completion reports • Community facility progress photos
Week 2	• Complete site paving and finishing • Install final site improvements • Continue community facility construction	• Paving completion documentation • Site improvement photos • Facility construction progress reports
Week 3	• Conduct site development quality inspections • Address any remediation needs • Prepare for equipment installation	• Quality inspection reports • Remediation documentation • Equipment installation readiness reports
Week 4	• Complete Phase 2 review with advisory committees • Finalize site development • Prepare equipment installation plans	• Phase 2 review documentation • Site development completion certificates • Equipment installation plans

Phase 2 Milestones:

1. ✓ All site preparation and grading completed
2. ✓ Electrical infrastructure installed and certified
3. ✓ Concrete pads and protective structures completed
4. ✓ Solar mounting systems installed
5. ✓ All sites ready for equipment installation

Phase 3: Equipment Installation (Months 6-8)

Month 6: Charging Equipment Installation

Week	Activities	Deliverables
Week 1	• Receive DC Fast Chargers • Verify equipment specifications • Begin installation preparations	• Equipment receiving documentation • Specification verification reports • Installation preparation checklists
Week 2	• Install DC Fast Chargers at first two locations • Begin Level 2 charger installation • Test initial electrical connections	• Charger installation documentation • Level 2 installation progress reports • Electrical testing results
Week 3	• Complete DC Fast Charger installation at remaining sites • Continue Level 2 charger installation • Begin power management system installation	• Charger installation completion reports • Level 2 installation documentation • Power management installation progress
Week 4	• Complete all charging equipment installation • Install payment systems • Begin system integration	• Installation completion certificates • Payment system documentation • System integration progress reports

Month 7: Renewable Energy System Installation

Week	Activities	Deliverables
Week 1	• Receive solar panels and equipment • Verify renewable components • Begin solar installation	• Solar equipment receiving documentation • Component verification reports • Solar installation progress photos
Week 2	• Continue solar panel installation • Receive battery storage systems • Begin battery installation preparations	• Solar installation progress reports • Battery receiving documentation • Battery preparation checklists
Week 3	• Complete solar panel installation • Install battery storage systems • Begin energy management system installation	• Solar installation completion certificates • Battery installation documentation • Energy management progress reports
Week 4	• Complete battery system installation • Install grid integration components • Install monitoring systems	• Battery completion certificates • Grid integration documentation • Monitoring system installation reports

Month 8: System Integration and Testing

Week	Activities	Deliverables
Week 1	• Integrate charging and renewable systems • Begin system programming • Install networking equipment	• System integration documentation • Programming progress reports • Network installation completion
Week 2	• Complete system programming • Begin initial testing • Configure payment and user interfaces	• Programming completion reports • Initial test results • User interface configuration documentation
Week 3	• Conduct comprehensive system testing • Perform load testing • Test renewable energy integration	• System test reports • Load test results • Renewable integration test documentation
Week 4	• Address any system issues • Complete Phase 3 review with advisory committees • Finalize all equipment installation and testing	• Issue resolution documentation • Phase 3 review reports • Equipment installation completion certificates

Phase 3 Milestones:

1. ✓ All charging equipment installed and tested
2. ✓ Solar and battery systems fully operational
3. ✓ Energy management systems configured and tested
4. ✓ Payment and user interfaces operational
5. ✓ All systems integrated and functioning properly

Phase 4: Community Integration (Months 9-10)

Month 9: Community Facilities Completion

Week	Activities	Deliverables
Week 1	• Complete lounge area construction • Install restroom facilities • Begin digital kiosk installation	• Lounge completion documentation • Restroom facility certificates • Kiosk installation progress reports
Week 2	• Complete digital kiosk installation • Install outdoor seating areas • Begin educational display installation	• Kiosk completion certificates • Outdoor seating documentation • Educational display progress photos
Week 3	• Complete all educational displays • Finalize community amenities • Conduct facility inspections	• Display installation completion reports • Amenity completion documentation • Inspection certificates
Week 4	• Address any facility issues • Conduct accessibility testing • Prepare for workforce training	• Issue resolution documentation • Accessibility test reports • Training preparation materials

Month 10: Workforce Development and Community Engagement

Week	Activities	Deliverables
Week 1	• Begin workforce training programs • Develop operational procedures • Create maintenance protocols	• Training program documentation • Operational procedure manuals • Maintenance protocol documents
Week 2	• Continue workforce training • Develop educational programming • Begin community ownership implementation	• Training progress reports • Educational program materials • Community ownership documentation
Week 3	• Complete workforce training • Finalize educational programming • Establish feedback mechanisms	• Training completion certificates • Final educational materials • Feedback system documentation
Week 4	• Conduct Phase 4 review with advisory committees • Prepare for soft launch • Finalize all community integration elements	• Phase 4 review documentation • Soft launch preparation checklist • Community integration completion report

Phase 4 Milestones:

1. ✓ All community facilities completed and inspected
2. ✓ Local workforce trained for operations and maintenance
3. ✓ Educational programming developed and implemented
4. ✓ Community ownership opportunities established
5. ✓ Feedback and improvement mechanisms in place

Phase 5: Launch and Optimization (Months 11-12)

Month 11: Soft Launch and Refinement

Week	Activities	Deliverables
Week 1	• Conduct soft launch at first location • Monitor system performance • Gather initial user feedback	• Soft launch documentation • Performance monitoring reports • Initial feedback summary
Week 2	• Expand soft launch to additional locations • Address any operational issues • Refine user experience	• Expanded launch documentation • Issue resolution reports • User experience refinement notes
Week 3	• Complete soft launch at all locations • Analyze performance data • Implement experience improvements	• Complete soft launch report • Data analysis documentation • Improvement implementation report
Week 4	• Finalize operational adjustments • Prepare marketing materials • Plan grand opening events	• Operational adjustment documentation • Marketing materials • Grand opening event plans

Month 12: Full Launch and Future Planning

Week	Activities	Deliverables
Week 1	• Host grand opening events • Implement marketing campaign • Begin full operations	• Grand opening documentation • Marketing campaign materials • Operational commencement report
Week 2	• Monitor full operational performance • Gather comprehensive user feedback • Begin data collection for metrics	• Performance monitoring reports • User feedback analysis • Initial metrics data
Week 3	• Analyze first full operational data • Identify optimization opportunities • Begin planning for future expansion	• Operational data analysis • Optimization opportunity report • Preliminary expansion plans
Week 4	• Complete Phase 5 review with advisory committees • Finalize project documentation • Develop ongoing improvement plan	• Phase 5 review documentation • Complete project documentation • Improvement plan

Phase 5 Milestones:

1. ✓ Successful soft launch at all five locations
2. ✓ Grand opening events completed
3. ✓ Full operations established at all sites
4. ✓ Performance data collection and analysis systems in place
5. ✓ Future expansion and improvement plans developed

Risk Management and Contingency Planning

Unity Fleet has identified potential implementation risks and developed mitigation strategies to ensure successful project completion:

1. Weather-Related Delays

Risk: Seasonal weather conditions could impact construction timelines, particularly during winter months.

Mitigation Strategies:

• Built-in weather contingency days in the construction schedule
• Prioritization of weather-sensitive activities during optimal seasons
• Flexible sequencing to shift to indoor work during inclement weather
• Contracts with provisions for reasonable weather delays

2. Supply Chain Disruptions

Risk: Equipment delays or availability issues could impact installation timelines.

Mitigation Strategies:

• Early procurement of long-lead items
• Multiple vendor relationships for critical components
• Buffer inventory for essential parts
• Phased installation approach that can adapt to delivery schedules

3. Permitting and Regulatory Challenges

Risk: Delays (Content truncated due to size limit. Use line ranges to read in chunks)